Volunteer at the Observatory, Custom House, and More

obs-view-Byrne.jpg

The Portland Observatory and our other tours need volunteer docents to tell our story. 

As part of the Portland History Docent (PHD) program, a collaborative nine week training program with Portland area museums, the Observatory seeks volunteers with a passion for history and a desire to learn. Learn more about the PHD program at

portlandhistorydocents.org

Docents are an essential part of Landmarks' educational programs, and we invite you to become involved today. Docents who volunteer with Landmarks provide guided tours to visitors at the Portland Observatory, walking tours, and tours of the U.S. Custom House. 

Not able to attend the PHD sessions? Contact us to find out about personalized training.

Volunteer at Landmarks' Office

Landmarks is always looking for volunteers in our office, at our events, and in our educational programming. Contact us for more information.

Employment Opportunities

Development Assistant

Click here for a pdf of the full job description.

To apply send cover letter, resume, and three references to Hilary Bassett, Executive Director, at hbassett@portlandlandmarks.org with Development Assistant in the subject line.

Position Title:            Development Assistant
Reports To:                Director of Development
Work Schedule:        Part Time Position – 20 hours per week

Position Description:
Greater Portland Landmarks’ Development Assistant works closely with the Director of Development and other staff to support all aspects of fundraising and development.  Principal responsibilities include: maintaining the database and producing mailing lists and reports; managing membership communications, renewals, and delivery of benefits to supporters; preparing for and documenting fundraising efforts; compiling the listings for the Preservation Directory. The Development Assistant is a team player who has excellent attention to details, is very well organized and enjoys contributing to the overall success of the organization.

 Job Duties:

·Manage the fundraising and events database by understanding and utilizing database-specific functions to enter, organize, and retrieve data, including standard reports. Coordinate with Internal Bookkeeper to reconcile database and QuickBooks records.

·Acknowledge memberships and gifts, including working with the Director of Development to respond to donor inquiries and ensure standardized donor recognition.

·Conduct research and compile information as assigned for constituent visits.

·Serve as point person for the Preservation Directory:  compile prospect lists, communicate with prospects and listees, compile descriptions and photographs and prepare copy for the designer, and coordinate payment for listings. 

·Support event promotion and production, including logistical preparation.

·Support other special projects and administrative tasks as requested.

Position Requirements:

·Bachelor’s degree preferred;
·Administrative, record-keeping, or office experience required;
·Well-organized, attentive to detail, and able to prioritize and execute multiple time-sensitive projects;
·Excellent interpersonal communication skills, in person and on the telephone;
·Proficient with Microsoft Office software, especially Word, Excel, and Outlook, with database, online sales platforms, and e-communications experience (Abila and Constant Contact preferred);
·Strong writing skills;
·Truly enjoys being part of a team;
·Interest in preservation, architecture, and local history a plus. 

To apply send cover letter, resume, and three references to Hilary Bassett, Executive Director, at hbassett@portlandlandmarks.org with Development Assistant in the subject line.