Volunteer at the Observatory, Custom House, and More

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The Portland Observatory and our other tours need volunteer docents to tell our story. 

As part of the Portland History Docent (PHD) program, a collaborative nine week training program with Portland area museums, the Observatory seeks volunteers with a passion for history and a desire to learn. Learn more about the PHD program at

portlandhistorydocents.org

Docents are an essential part of Landmarks' educational programs, and we invite you to become involved today. Docents who volunteer with Landmarks provide guided tours to visitors at the Portland Observatory, walking tours, and tours of the U.S. Custom House. 

Not able to attend the PHD sessions? Contact us to find out about personalized training.

Volunteer at Landmarks' Office

Landmarks is always looking for volunteers in our office, at our events, and in our educational programming. Contact us for more information.

Employment Opportunities

Director of Development

Click here for a pdf of the full job description.

To apply send cover letter, resume, and 3 references to Hilary Bassett, Executive Director, at hbassett@portlandlandmarks.org.

Position Description: The Director of Development works closely and collaboratively with the Executive Director, the Landmarks Board and staff to design, implement and successfully execute comprehensive fundraising efforts to achieve the goals and objectives set forth in Landmarks’ strategic plan.

Fundraising responsibilities will include execution of a comprehensive fundraising program to include major gifts cultivation, solicitation, and stewardship, membership cultivation and management, annual appeal solicitations, grant writing, and planned giving.  Activities will expand the base of individual donors, build and strengthen relationships with major donors and funding sources, provide stewardship of donors and prospects, obtain grants to meet organizational goals, and plan special events that foster close relationships with members, supporters, and constituents.  

The Director of Development is an optimistic, outgoing team player, with excellent interpersonal skills, who will represent the organization well and develop, and implement fundraising strategies that will maximize revenues, visibility, and ongoing support for the organization.

Job Duties:

  • Prepare and execute annual work plans for all aspects of fundraising and donor cultivation, including the annual strategic development plan. Develop a schedule of actions and benchmarks to measure progress toward annual fundraising goals.
  • Staff the development committee and provide training and support to trustees and volunteers as needed to implement development plans.
  • Create and implement individual and business membership development plans.  Develop membership recruitment strategies that attract new members -- especially under-represented member prospects, such as new Portland residents -- and lapsed members, and plan member events to support increased membership activity and other membership cultivation goals.  Manage membership renewals and acknowledgements and provide regular reports summarizing membership cultivation results.
  • Organize and manage the appeals for unrestricted and designated gifts to Landmarks.  Develop solicitation plans and timelines, draft solicitation and acknowledgement letters and materials, and provide regular reports summarizing Appeal results and revenue forecasts.  
  • Create and implement a strategy for major donor cultivation and stewardship, build committed annual supporters at the John Calvin Stevens Society level ($1,000) or above by identifying prospects to cultivate, and creating JCS Society events and other activities that support cultivation goals. Identify key prospects and new supporters, continue and strengthen donor relationships.  Identify donor interests and motivations and plan strategic giving opportunities that match donor interests with organizational priorities.  Solicit and close selected gifts individually or as part of a team.
  • As part of a team, work with the Executive Director and Board leadership to plan and implement capital fundraising projects.  Participate in creating and implementing strategies for donor cultivation and stewardship that retain previous campaign donors and identify key prospects and new supporters.  Assist in identifying donor interests and motivations to match giving opportunities; plan and implement cultivation and donor recognition events.
  • Pursue institutional giving opportunities through foundations, government agencies, and corporations. Develop, update, and implement the annual grants solicitation plan, identify and research likely grant prospects, work with staff to identify programmatic funding needs and potential funders, build relationships with foundation board members and program officers. Write grant proposals to meet funder requirements. 
  • Plan, implement, and secure sponsorships for special events and programs, including the Historic House Gala and House Tour, and other special events and activities.  Work collaboratively with staff, the Board, and volunteer committees. 
  • Coordinate closely with other staff to maximize effectiveness of external communications to cross-promote activities, build affiliations, and broaden Landmarks’ base of constituents. Work with staff and the marketing committee to develop and implement marketing plans for programs and events.
  • In close partnership with Board leaders, support and manage Board giving initiatives and activities.
  • Promote planned giving to Landmarks through wills, bequests and other charitable giving methods.  Develop a special giving society to recognize donors who make bequests or estate plans that include Landmarks as a beneficiary.
  • Contribute input to the strategic direction of the organization to ensure organizational health and integration of development priorities with strategic plans. 
  • Attend Board, committee, and task force meetings as assigned.

Qualifications:

  •  College degree and at least 5 years of proven success in Development:  membership cultivation, annual appeal solicitation, and cultivation, stewardship, and retention of major donors;
  • Proven track record and ability to plan strategically and raise funds to meet development goals;
  • Excellent human relation skills and collaborative approach; Experience working with volunteers;
  • Demonstrated entrepreneurial, creative and opportunistic skills in approaching fundraising, marketing, and membership development;
  • Excellent organizational skills; ability to meet deadlines and work successfully with multiple competing priorities;
  • Event planning experience;
  • Strong proficiency with computer software:  Microsoft Word, PowerPoint, Excel, Abila Fundraising 50, or similar development database.  Familiarity with Social Networking media (Facebook and Constant Contact);
  •  Superior writing skills and success in obtaining grant awards;
  • Excellent written and oral communication skills;
  • Passionate about the mission of Greater Portland Landmarks and being part of a team working toward the collective success of Landmarks in serving the community;
  • Experience with capital campaigns or fundraising for capital projects preferred;
  • Truly enjoys raising money and promoting the organization.

To apply send cover letter, resume, and three references to Hilary Bassett, Executive Director, at hbassett@portlandlandmarks.org.